Privacy Policy

Last updated: 26 Jan 2026

1. Controller

Qutwo Oy
Business ID: 3551135-3
Lapinlahdenkatu 16
00180 Helsinki
Finland

Email: hello@qutwo.com

Qutwo Oy (“we”, “us”, “our”) is the controller responsible for the processing of personal data described in this Privacy Policy.

2. Personal data we collect

We collect personal data primarily through forms on our website. The data collected may include:

  • Name
  • Email address
  • Phone number
  • Message content
  • Feedback
  • Recruitment-related information (such as applications, CVs, and related communications)

 

In addition, we collect technical and usage-related data through cookies and analytics tools.

3. Purpose of processing

We process personal data for the following purposes:

  • Responding to contact requests and inquiries
  • Handling recruitment processes
  • Receiving and processing feedback
  • Maintaining and improving our website and services
  • Analyzing website usage and performance
  • We do not use personal data for automated decision-making or profiling.

4. Legal basis for processing

Personal data is processed based on one or more of the following legal grounds under GDPR:

  • Consent – when you submit information via a form
  • Legitimate interest – for website analytics, security, and service development
  • Legal obligation – where processing is required by applicable law

5. Cookies and analytics

We use cookies and similar technologies to ensure the proper functioning of our website and to analyze usage.

We use Google Analytics to collect aggregated and anonymized or pseudonymized data about how visitors use the website (e.g. pages visited, device type, approximate location).

Cookie usage is managed via a cookie consent solution, which allows users to:

  • Accept or reject non-essential cookies
  • Modify or withdraw consent at any time
 

6. Data retention

Personal data is retained only for as long as necessary for the purposes described:

  • Contact and feedback data: for the duration required to handle the matter
  • Recruitment data: generally up to 12 months after the recruitment process has ended
  • Analytics data: according to Google Analytics retention settings
  • Data may be retained longer where required by law or to protect legal rights.

7. Data sharing and transfers

We do not sell or rent personal data to third parties.

Personal data may be shared with trusted service providers only where necessary to operate the website or provide services (e.g. analytics providers), and always under appropriate data protection agreements.

Some analytics data may be processed outside the EU/EEA. In such cases, appropriate safeguards are applied in accordance with EU data protection legislation.

8. Data security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.

9. Your rights

You have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge a complaint with a supervisory authority

Requests related to personal data can be sent to: hello@qutwo.com

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The current version is always available on our website.